Hiring: Administrative Support
Specialist
Title: Administrative Support Specialist
Location: Omaha, Nebraska
Reports To: President/CEO
Company: Walnut Media
About Us
We’re a dynamic, locally owned media company with a strong community presence and a passion for creativity. Our team produces engaging broadcast, digital, and branded content that connects audiences and advertisers in meaningful ways. We value collaboration, accountability, and innovation—and we’re looking for team members who thrive in a fast-paced, supportive environment.
Position Overview
The Administrative Support Specialist provides essential operational and accounting support to the sales and management teams. This role is key to ensuring smooth daily operations across sales, accounting, and programming by preparing and editing proposals, entering and tracking media orders, coordinating report distribution, and assisting with the traffic of broadcast and digital logs.
Working closely with both sales and accounting, the specialist posts customer payments, tracks accounts receivable, and ensures accurate, timely documentation of client activity. This position requires exceptional organization, attention to detail, and strong communication skills in a creative, fast-moving media environment.
Key Responsibilities
- Sales & Proposal Support: Prepare, proof, and format professional sales proposals and presentations using company branding and templates.
- Media Traffic & Order Management: Enter and verify media orders, coordinate with traffic to ensure all spots and digital campaigns are scheduled accurately and on time.
- Reporting & Administrative Coordination: Generate and distribute performance and billing reports; maintain organized electronic records for contracts and client documentation.
- Accounting & Receivables: Post customer payments, reconcile accounts, track outstanding balances, and coordinate with sales and accounting on collections and reporting accuracy.
- Client & Team Communication: Serve as a professional point of contact for clients, vendors, and staff, providing prompt and effective communication.
- Operational Support: Assist with scheduling, project coordination, and promotional or production tasks as needed to support company goals.
Qualifications
- Proficiency in Microsoft Excel, PowerPoint or Canva, and Adobe Acrobat Pro.
- Strong writing and editing skills with attention to tone, clarity, and professionalism.
- Excellent people skills; comfortable interacting with clients, vendors, and internal teams.
- Experience with accounts receivable processes, including posting payments and tracking balances.
- Demonstrated attention to detail, accuracy, and organizational excellence.
- Ability to manage multiple priorities in a fast-paced media or digital environment.
- Familiarity with traffic and order-entry systems (e.g., Natural Log or similar) is a plus but not required.
What We Offer
- A dynamic and collaborative work environment within a locally owned, community-focused media company.
- Opportunities for growth and professional development in the evolving broadcast and digital media landscape.
- Competitive compensation and benefits, including:
- Free basic health care (with discounted hospitalization)
- Three weeks of paid time off (PTO)
- 401(k) with company match
Ready to Join Us?
If you’re organized, detail-driven, and want to be part of a creative team making an impact in local media, we’d love to hear from you! Apply today by submitting your resume and a brief cover letter outlining your experience and interest in this position.
Apply Today
Be part of a company that values community, creativity, and results. If you’re a passionate sales leader ready to grow with a company on the rise, Walnut Media wants to hear from you. Send cover letter and resume to patrick@walnutmediausa.com or apply online at walnutmediausa.com
Walnut Media is an equal opportunity employer.
Join us in making a lasting impression!